Manage Time with the 4 D Method

Want to get more done in less time? Time management experts have been using this method for decades, and I often share it with people who are feeling overwhelmed at home. It’s a simple decision-making grid that helps you focus your time where it matters most — on things that are both important and urgent.

To narrow in on your true must-dos, start by looking at your to-do list and asking which of these four categories each item belongs in:

1 - DELETE

This isn't just for emails or junk subscriptions (although yes, definitely delete those). This is about permission to STOP doing things altogether. For example, I decided long ago to remove anything that needs dry cleaning or hand washing from my closet. Now, I only wear machine-washable clothes. No more extra trips to the dry cleaner or delicate laundry drama — just wash, dry, wear, repeat.

2 - DELEGATE

This is where I encourage clients to get help. Really think about what your time is worth. If something isn’t in your skill set or you simply hate doing it, it’s okay to outsource. I gladly hire a bookkeeper and accountant because numbers aren’t my thing. Could hiring help or trading skills like cleaning, yard work, laundry, meal prep, or grocery shopping free up your time and energy?  If so, delegate away!

3 - DEFER

These are usually the things you want to do, but not necessarily right now. Be honest about how urgent they really are. I’d love to write long, chatty letters to faraway friends, but texting or calling works just fine. You might dream of baking a cake from scratch to serve friends, but grabbing a delicious one from the bakery can get the job done just as sweetly.

4 - DO

These are your true action items, the tasks that are both important and urgent. Think of bills, deadlines, and appointments. These are the things that you need to make happen. If they feel overwhelming, break them into bite-sized steps so you can make progress without burning out.  And set aside dedicated time to get them done. 

And here's a little bonus mantra to remember: Good and done beats perfect and none. Your efforts don’t need an A+ grade, aim for a B- instead! Getting things finished is way more helpful than holding out for perfection.

Could sorting your to-do list into Delete, Delegate, Defer, or Do help you feel more on top of your time? Try it and see how it changes your day and your peace of mind!